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Clinically driven software.Built for better care.

Bespoke healthcare software for NHS teams, designed with the clinicians and staff who use it.

Discuss a project See our work
Illustration: a white architect’s model of a hospital, cut away to show its wards, joined by lines of teal light to a family home, a community clinic, other hospitals and a research building.

Our services

Software shaped
around your service.

We design, build and look after software for NHS clinical teams, from a single ward to a national programme. Choose what your team needs.

How a project runs

Clinical systems

Every patient’s next step, in one shared view.

Pathways, registries and clinical forms, designed with the clinicians who use them and built around how your team already works.

Illustration with sample data

What we build

  • Care pathway trackers
  • Clinical registries and eCRFs
  • Referral and assessment forms
  • Data collection across sites

Proven in

  • LTV Tracker Followed children on long-term ventilation from referral to discharge.
  • Heart ACS A research registry with forms for UK and Italian sites.
Discuss a clinical system

Rotas & workforce

A rota your whole team can see and plan around.

Shift requests, leave and cover in one shared place, with consultant job plans and programmed activities that add up.

Illustration with fictional staff

What we build

  • Nursing and medical rotas
  • Shift and leave requests
  • Cover at a glance
  • Job plans and PA calculations

Proven in

  • Nursing rota Shared rota, personal shifts and requests for a paediatric nursing team in London.
  • Doctor rota Consultant scheduling with PA calculations and leave.
Discuss a rota tool

Websites & portals

Guidance your staff can find when it matters.

Service websites, staff portals and guideline libraries, with search that understands plain words and links back to the source.

Illustration with sample content

What we build

  • Service and department websites
  • Staff portals
  • Referral and multi-agency coordination portals
  • Guideline and policy libraries
  • AI search over your own documents

Proven in

  • Beacon Our clinical knowledge workspace: libraries, publishing and AI search.
  • e-VENT A shared pathway for hospital, community and social care teams, built by James at Royal Brompton Hospital before Smartmed.
Discuss a website or portal

Data & reporting

Record it once, then use it for every report.

Dashboards, audit and national returns, and clinical calculators, built from the data your team already records.

Illustration with sample data

What we build

  • Live dashboards
  • Audit and national returns
  • Bed and capacity views
  • Clinical calculators

Proven in

  • CAPANET Critical care data collected once, for national returns and a live regional bed view.
  • Waiting times finder A free tool built on NHS England’s published statistics.
Discuss a reporting project

Recognition & track record

Winner / Healthcare ICT

NHS
Innovation Award.

Smartmed founder James Woods was a joint recipient of an NHS innovation award for Healthcare ICT, recognising his work on e-VENT, developed at Royal Brompton Hospital.

Discover the project behind the award
e-VENTA shared route home

Hospital Shared pathway Home

Clinical thinking. Recognised in practice.

Award details

Joint winner of an NHS innovation award for Healthcare ICT.

Experience across healthcare

Teams we have
worked with.

  • Royal Brompton & Harefield
  • Evelina London Children’s Hospital
  • UCLH
  • Royal Free London
  • Guy’s and St Thomas’
  • Imperial College Healthcare
  • NHS Blood and Transplant
  • Whittington Health
  • Chelsea and Westminster
  • University of Palermo
  • Lifelong Congenital Heart Disease Network
  • Pan Thames Paediatric Long Term Ventilation Programme

Our founder: 15+ years building software for healthcare.

View all teams
  • Royal Brompton & Harefield
  • Evelina London Children’s Hospital
  • UCLH
  • Royal Free London
  • Guy’s and St Thomas’
  • Imperial College Healthcare
  • NHS Blood and Transplant
  • Whittington Health
  • Chelsea and Westminster
  • University of Palermo
  • Lifelong Congenital Heart Disease Network
  • Pan Thames Paediatric Long Term Ventilation Programme

Listing an organisation does not imply its endorsement.

Selected work / Built with clinical teams

Complex care.
Considered software.

From patient pathways and regional capacity to the working week of a clinical team. A closer look at the systems built around the people using them.

01 / 04 Clinical data & capacity

Paediatric critical care

CAPANET

The bigger picture.
From the daily detail.

Patient-level data, national returns and a shared regional view of beds. One platform for paediatric critical care teams.

Explore CAPANET
Original CAPANET start menu with patient data, capacity planning, dashboards, reporting and support links above the original hand photograph. Account details, NHS marks and support contact details are removed.

Daily records → National returns → Regional view

Next: Nursing rota

02 / 04Nursing workforce

Paediatric nursing · London

Nursing
rota

Every shift.
A clearer picture.

A shared rota, coverage view and shift requests, built for a paediatric nursing team in London.

Explore the nursing rota
Nursing rota Shift requests screen with test data. Rendered from the real nursing app.

Team rota → Skill mix → Staff requests

Next: LTV Tracker

03 / 04 Pathways & discharge

Long-term ventilation

LTV
Tracker

Every step.
Closer to home.

Followed each journey from referral to discharge, with traffic-light warnings that showed what needed attention next.

Explore LTV Tracker
LTV Tracker home menu showing patient navigation, service reports and 90-day reports above the original hand photograph. No patient records are shown.

Referral → Shared pathway → Discharge

Next: Heart ACS

04 / 04 Research & registries

International collaboration

Heart
ACS

Different sites.
Consistent records.

Electronic case report forms for an international acute coronary syndrome registry, with forms shaped for UK and Italian sites.

Explore Heart ACS
Original Heart ACS registry sign-in screen, with its original medical illustration and heart logo. The account fields are empty and the NHS identity mark has been removed.

Structured forms → Shared registry → Research data

More of our work

More of our work

Four more projects, from guidelines to rotas.

  • Pocket Guide Health: the organ donation guidelines home page, with search and sections for guidelines, forms, videos and flowcharts

    Pocket Guide Health

    Clinical guidelines and flowcharts on a ward computer or a phone. Developed with clinical teams at Royal Brompton & Harefield and NHS Blood and Transplant.

    Discuss a guideline platform
  • LTV.Services home page: information for healthcare professionals, and signposts to housing, benefits, grants and travel for parents and carers

    LTV.Services

    Training videos and guides for families and professionals caring for children on home ventilation.

    Discuss an education hub
  • Recreated archived e-VENT screen showing housing needs assessment and team recruitment events, dates and locations, using a demonstration referral with patient identifiers cleared.

    e-VENT

    Built by James at Royal Brompton Hospital before Smartmed: the hospital-to-home pathway for children on long-term ventilation that won an NHS innovation award for Healthcare ICT in 2009.

    Read the case study
  • PICU Doctor Rota: rota management, with each doctor's shifts by type and the PA value of each shift, with test data

    Doctor rota

    Consultant scheduling with PA calculations and leave.

    Explore the doctor rota

Data & reporting

From the record to the decision

Behind each product is one rule: clinical teams enter data once, as part of their work, and the reports, returns and warnings follow from it. Here is how that looks in three of them.

One entry, three uses

A unit recorded each admission once. That same record filled the national return, updated the regional view of beds and was ready when the audit came round, without anyone typing it again.

Read the CAPANET case

Delays showed while they could still be fixed

Every step from referral to discharge had a target. LTV Tracker timed each step and turned it amber or red as it neared or passed that target, so the team knew which step was keeping a child in hospital.

Read the LTV Tracker case

England’s median wait for treatment, by specialty

Source: NHS England referral to treatment waiting times.

Compare waits across England

NHS England’s monthly figures for every specialty, from the shortest median wait to the longest. Our free tool searches them by hospital and postcode.

Search NHS waiting times

About Smartmed

It started on a ward.

Our founder, James Woods, started out as a programme developer at Royal Brompton Hospital, building clinical systems side by side with the clinicians who used them. The first, e-VENT, won an NHS innovation award for Healthcare ICT.

He founded Smartmed Solutions Ltd to keep working that way: every project starts with a clinical problem, and time with the team who live with it. Over fifteen years, his work has gone from one ward to a national programme and a research registry shared with Italian sites.

James WoodsFounder and director, Smartmed Solutions Ltd
Discuss a project Read the e-VENT story

Where our work has been used

From one ward to two countries

  1. 01A ward

    e-VENT

    A discharge pathway for children on long-term ventilation, built by James at Royal Brompton Hospital before Smartmed, with a paediatric intensive care consultant.

    Case study

  2. 02A hospital

    Pocket Guide Health

    Searchable clinical guidelines for staff on a ward computer or a phone, developed with clinical teams at Royal Brompton & Harefield and NHS Blood and Transplant.

  3. 03A region

    CAPANET

    Patient-level data from paediatric critical care units, collected once and used for national returns and a live regional bed view.

    Case study

  4. 04The country

    LTV Tracker

    Followed children on long-term ventilation from referral to discharge.

    Case study

  5. 05Two countries

    Heart ACS

    An acute coronary syndrome research registry, with forms shaped for UK and Italian sites.

    Case study

The NHS systems shown here belong to the organisations they were built for.

Process

How we work

Four steps, and the last one keeps going.

  1. We spend time with the people involved, map how the work happens today, and look at the systems and data you already have, so new software fits around them.

  2. Clickable prototypes, reviewed by the people who will use them, before we build.

  3. Built in short stages, with working software to test at each one.

  4. Updates and changes guided by your team, long after go-live.

Talk about ongoing support
smartmed · example project
Illustrative example, not a real project log

Free tools

Tools you can use today

Free to use, with no sign-in. What you type stays in your browser.

Smartmed toolsRuns in your browser

Waiting times

Search NHS England’s published waiting times by treatment, hospital and area.

Open full screen
Waiting Times FinderPublished data. Practical comparisons.
Loading dataset…
Popular
Planned treatment

Consultant-led waits for 24 specialties, from orthopaedics to gynaecology.

Diagnostic tests

15 tests including MRI, CT, ultrasound, endoscopy and hearing tests.

Cancer

The 28-day diagnosis, 31-day and 62-day treatment standards, by cancer type.

A&E

Share of patients seen within four hours, and 12-hour waits for a bed.

Loading the published NHS England dataset…

Waiting-list snapshots, not a forecast for a new referral. Provider distances use registered addresses. Uses published NHS England data. Not an NHS service.

Open the full finder ↗

Introducing Beacon

Clinical knowledge.
Clearly connected.

Beacon · Clinical knowledge workspacePreview
Beacon
Click a tab to explore

Welcome to Beacon

Clinical knowledge for your team,
searchable in plain English.

Sign-in screen preview

Sign in

Email
Email address
Password
Demo password
Click the tabs to change screenInteractive preview · Test content

Built around your guidance

Answers that show their source.

Ask a question in plain English and get an answer drawn from your own guidance, with the documents it came from one click away.

Beacon helps staff find and read their organisation’s own approved documents. It does not give advice about individual patients and is not intended to inform diagnosis or treatment decisions.

Let’s explore it together

See how Beacon could
fit your service.

Talk us through your document library and review process. We’ll explore the possibilities together.

Arrange a Beacon walkthrough

Questions

A few good questions.

There is no need to arrive with a finished specification. A clear description of the problem is a useful first step.

Tell us what you have in mind
Can you turn our spreadsheet into a system?

Yes. A spreadsheet is a good place to start: its columns, forms and reports already show what the team records and what it needs back. We look at the work behind it, then scope a system the whole team can share and report from.

See CAPANET in practice
Can you help with something we already use?

Often, yes. Tell us what the system does, what still works and where it gets in the way. From there we can say whether it is better to improve it, build around it or replace it.

Who owns the software and data?

The NHS systems on this site belong to the organisations they were built for. On a new project, who owns the software, who is responsible for the data and how handover works are settled at the start, before anything is built.

Where can the application be hosted?

It depends on the system and what your organisation requires. CAPANET and LTV Tracker ran on the NHS Health and Social Care Network (HSCN), and we advise on the right hosting for each new system.

What happens after launch?

We stay involved. Maintenance, updates and improvements carry on once the system is in use, guided by the people using it. How much support you need, and how changes are requested, is agreed with you.

More about ongoing support
What affects the cost and timescale?

Mainly four things: how many people will use it, how complex the workflow is, the data and reporting it needs, and where it is hosted. Tell us who it is for, what it must do and any deadline, and Discovery turns that into a scope we can estimate from.

An example form or screenshot helps. Please use test data and never send patient information.

Contact

Let’s build something useful.

Tell us what your team needs to do and what gets in the way. A few lines are enough. You don’t need a specification.

Write an enquiry

What happens next

We’ll reply by email to arrange a conversation, then agree the next step with your team.

Prefer email?

info@smartmed.tech

Smartmed Solutions Ltd, London

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Who is it for, what problem does it solve, and is there a deadline? Please do not include any patient information.

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